WIP Calendar

NOTE: This view is currently under development and is subject to change as we build the best-in-class WIP Management Environment.

Table of Contents

• Overview
• Interface Basics
• Common WIP Management Scenarios

Overview

The M-Power WIP Calendar provides oversight and management capabilities for all current work in progress.

The module provides Job, Resource, and Live views and can be viewed at various time intervals to suit different role requirements.

Interface Basics

1. Settings Panel

The settings panel is collapsible and responds to View Type and View Period changes to show only relevant Filters and Options. You can open the panel by clicking the Gear icon and close it using the Left Facing Arrow icon.

Filters and Option selections are saved in the page URL meaning you can customise the view to your liking and then bookmark the page. You can bookmark as many views as you choose and each user can bookmark their own preferences.

Key Dates can be optionally shown in the calendar combined with predicted and scheduled processes.

2. Search Function

The search function allows filtering and finding events on the calendar in any of the View Types.

3. View Types

There are three View Types, Jobs, Resources, and Live.

• Jobs View
  • The jobs view shows all open jobs/orders in the system.
  • The event display is dependent on the View Period chosen. This is covered on more detail below.
• Resources View 
  • The resources view shows scheduled individual sub-job processes assigned to resources
  • Resources can be viewed in either Timeline or Schedule view using the options panel
  • The resources view also allows manual placement of sub-job processes to resources
• Live View
  • Live view shows live clock on/clock off and process timing (and historical)
  • Note that the Refresh Option is well suited to viewing live timing on a large screen/TV as it constantly updates the view based on the selected interval.

4. View Periods

View period options are as follows:

• Year
• Month
• Week
• Day 
• Agenda

5. Refresh and Print

You can use the refresh icon to update the events on the calendar to the latest data. Use the print icon to print the current view as represented on the screen.

6. Calendar Day/Month Navigation

You can move through Years, Months, Weeks and Days using the Navigation Control.

Overview

The event display is dependent on the view type and view period chosen.

Indicator Display Mode

The indicator view is only used in the Jobs | Year combination. A dot is displayed on the Day indicating that there are events scheduled for that day. this view is useful for finding missed or long overdue jobs and ensuring your WIP is up to date.

Label Display Mode

Label view is used in the Job Views with Month or Day views.

1. Released/Un-Released status is indicated by the shading of the event. Lighter shading indicates that this job is un-released. 

2. Proximity to the Job Due Date is indicated by colour. Red indicates that the job due date is in the past (overdue). Orange indicates that the job is due within the next 7 days and Green indicates that the job is due more than 7 days in the future.

3. Scale and Progress Indicators are shown for each job. The left indicator dot relates to scale and the right to Progress. Scale is shown as Green = Small, Orange = Medium, and Red = Large. Currently scale is determined using total job value. Progress is an indication only in this initial implementation but will represent the progress of all the sub-elements of the job.

Card Display Mode

Card view is used in the Job | Week view and shows a little more information at first glance. 

1. Job Number

2. Company Name

3. Job Description

4. Last Activity

5. The Scale and Progress indicators (same functionality as in label view)

Schedule Display Mode

The schedule display mode shows resources as columns and you can use various Periods from day up to month to see more or less under each resource.

1. Resources

2. Department Filter - note that the resources can be filtered using the Department Filter and the resulting URL bookmarked as mentioned earlier. This makes it easy to show department-level dashboards.

3. Schedule or Timeline selection and Auto-Refresh

4. Available Processes (also filtered by department if selected) that can be manually assigned to the resources shown.

Dragging processes from the Available Processes panel onto the calendar under a resource will assign it and set the selected date/time and duration

Timeline Display Mode

The timeline display mode is similar to the schedule display and also available solely in the resources view. This mode shows resources on the left and their assigned process on the timeline to the right. In this mode, connections between processes on a single job are shown if all of the related resources (across departments) are visible. 

Dragging processes from the Available Processes panel onto the calendar beside a resource will assign it and set the selected date/time and duration

Agenda Display Mode

The agenda display mode shows all jobs in a chronological list.

Event Tooltips

Mousing over an event, regardless of the view or display mode will show a tooltip for quick access to the most common elements of the Job, Process, or Timing Segment. The tooltip view depends on the event type, view, and status, some examples are shown below.

Common WIP Management Scenarios

This section covers common scenarios and challenges encountered while managing Work In Progress and how the WIP Calendar can be used to manage and overcome them.

Find and re-scheduling stale jobs

Jobs can become stale or forgotten on the production floor for many reasons including waiting on raw materials, waiting for design approvals, or priority rearrangement.

One of the core requirements for a production manager is to find and re-schedule these jobs and inform stakeholders of changes in job status.

A great way to find and update these stale jobs is to use the Jobs | Year view.

1. Any blue dots in this view prior to the current week require investigation.
2. Clicking on the day will show a list of jobs on this Due Date
3. You can scroll the list of jobs on that day
4. Mousing over any items in the list will show the tooltip allowing you to drill into the job and make any required changes.

Using this method is a quick way to get things back on track.