Clock on/off / Timesheets for end users

This guide explains how to clock on and off, and how to record breaks (such as lunch or a tea break), using the barcode scan station, the desktop Quick Timing panel, and the mobile app.

Before you start: You must be clocked on before you can start a break. Breaks always belong to your clock-on for that day.

1. Using the Scan Station

The scan station is the shared screen where you scan your employee badge.

Clock on / clock off

1. Scan your employee badge at the Scan Employee step.
2. Your status appears, e.g. "You are not currently clocked on" or "You clocked on today at 7:03am".
3. Use the button shown:
   • Clock On – when you are not yet clocked on.
   • Clock Off – when you have finished for the day.

Start / end a break

Once you are clocked on, the panel also shows a break button:

• Start Break – begins a break (for example, lunch).
• End Break – ends the break you are currently on.

The button automatically switches between Start Break and End Break depending on whether you are currently on a break.

Using printed barcodes

Your workplace may provide printed barcode cards. Scan your employee badge first, then scan the barcode at the Scan Job step:

The scan station shows a confirmation message after each scan, e.g. "Break started at 12:30pm."

End-of-pay-week reminder

On the day after your pay week ends, the scan station shows a reminder asking you to check your times and breaks for the previous week so payroll can be completed. Use Edit Times / View Profile to open your history, fix anything that's wrong, and confirm your shifts (see Confirming your times below).

2. Using Quick Timing (Desktop)

On the desktop, the Clock On/Off panel appears in the menu area at the top right.

• It shows whether you are clocked on, with a Clock On or Clock Off button.
• Click Edit Times / View Profile (the stopwatch / person button) to open your Clock On/Off History.

Your Clock On/Off History

This window lists your clock-on records for the last two weeks, with a 7-day total. For each record you can:

• See your start and finish times and elapsed time.
• Add a break (the mug button), edit a break, or remove one.
• Edit the clock-on/off times if something was recorded incorrectly, or add a missing record (the + button).

Adding a break quickly

When adding a break, pick the break type, set the start time, then use the quick-duration buttons to set the end time:

• +15 min, +30 min, +45 min, +1 hour – sets the end time relative to the start.
• 20 min Rest – one-tap shortcut that fills in a 20-minute rest break for you.

The date defaults to the day of the clock-on record you are adding the break to, so you don't accidentally record it on today's date.

Confirming your times

In your Clock On/Off History, each shift has a Confirm tick. Confirming tells payroll that you've checked that shift and its breaks are correct.

• Tick Confirm on a shift once you're happy it's right.
• Use Confirm all to confirm every shift shown at once.

If you edit a shift or its breaks after confirming, the confirmation is cleared so you can review and confirm the corrected times again.

3. Using the Mobile App

On your phone, open the Clock On/Off page.

• The top card shows your current status with a Clock On / Clock Off button.
• The History section lists your recent clock-on records and your 7-day total.
• Tap a record to add or edit breaks, or use the + to add a clock-on record.
• Confirm a shift (or Confirm all) once you've checked it, just like on the desktop.

About breaks

• You can only have one break running at a time – end your current break before starting another.
• Unpaid breaks are deducted from your paid hours; paid breaks are not.
• Your actual break types and whether they are paid are configured by your administrator.

Made a mistake? Don't worry – your times and breaks can be corrected. Use Edit Times / View Profile to fix your own records, or ask your supervisor/payroll to adjust them during the weekly review.